Purpose:
The Meeting Account Manager manages and supports all operational and logistical activities for meeting and event related activities, may liase with a third party vendor as appropriate. The Meeting Account Manager is responsible for working closely with specified clients to follow a comprehensive meetings and events calendar that aligns with business owner strategies and objectives. This role works closely with internal counterparts to execute successful meetings and events.
Responsibilities:
- Implementation and maintenance of the effectiveness of the quality system by ensuring strategic meeting management operations and standards for their customer account base.
- Consult with the internal stakeholders in the planning phase of individual events. Develop initial meeting specifications, budget and facilitation of event approvals. Assist in developing a meeting format to achieve stated business objectives.
- Liaison with Central Sourcing and client to complete site search and present strategic venue selection recommendations for approval. Liaison with Central Sourcing, client and Purchasing to execute contract and initiate purchase order. Liaison with preferred logistics provider to ensure that when sourced program is turned over to the appropriate preferred vendor for operations, the client expectations and operational standards are clearly defined.
- Attend client off site meetings and events as necessary to support effective execution by the preferred logistics provider. Act as a resource to the client and logistics provider by sharing appropriate and relevant institutional knowledge critical to positive event outcomes. Observe and document supplier performance strengths and areas of opportunity.
- Ensure meetings are conducted consistent with Policy and ensure HCP compliance across all aspects of meeting planning (meal limits, transfer of value related etc.)
- Ensure logistics compliance across all aspects of meeting planning
- Manage web registration request process for meetings (Create, Review and test Web registration, get Meeting Business Owner feedback). (Collaborate with TPV ).Manage invitation and reminder process for attendees (Review with BO, review/approve/deny deviation requests from TPV)
- Manage the TPV through all of the planning and close-out of the meeting. Trigger TPV status in Lanyon (as necessary)
- Manage /Reserve air, ground transportation and rooms (Setup, send info. to attendees and due date, Request final arrival/departure manifest etc). Supervise TPV activities
- Participate with Management in the assigned business in the annual planning / budgeting process. Identify all meeting activity and provide assistance as required in budgeting for this activity.
Qualifications
Qualifications:
- Bachelor’s Degree is required
- Certified CMP / CTSM
- 7+ years of work experience
- Meeting Management
- Knowledge of attendee management
- Management of suppliers
- Ability to manage multiple project deadlines
- Cross-functional collaboration
- Good communication/presentation skills, written and verbal
- Shows high level of initiative and ability to work independently
Additional Information
Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:
The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this roleat the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on manyfactors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.
We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
This job is eligible to participate in our short-term incentive programs.
Note: No amount of pay is considered to be wages or compensation until such amount isearned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that areallocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolutediscretion, consistent with applicable law.
AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.
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